This free printable fax cover sheet template has every field you need to send a fax that reaches the right person. Fill in who it is to and from, the fax and phone numbers, the date and the number of pages, then tick a box to show what the recipient should do.
Two Fax Cover Sheet Styles
- Standard fax cover sheet: a clean layout with a large FAX heading.
- Business fax cover sheet: the same fields with a box at the top for your company name or logo.
Fields on the Fax Cover Sheet
| Section | Fields |
|---|---|
| Recipient | To, Fax, Phone, Company |
| Sender | From, Fax, Phone, Company |
| Details | Date, Pages (including cover), Re (subject) |
| Action boxes | Urgent, For review, Please comment, Please reply, Please recycle |
| Message | 6 lines for comments |
| Footer | Confidentiality notice |
How to Fill Out a Fax Cover Sheet
- Write the recipient’s name, fax number and company so the fax gets to the right desk.
- Add your own name, fax and phone number in case the recipient needs to call back.
- Count every page you are sending, including the cover sheet, and write the total.
- Write a short subject on the “Re:” line, such as “Signed lease” or “Patient referral”.
- Tick an action box and add a short note in the comments.
- Place the cover sheet on top of your documents and send.
Why Use a Fax Cover Sheet?
Shared fax machines in offices, clinics and schools receive pages for many people. A cover sheet tells staff exactly who the fax is for and shows whether any pages are missing. The confidentiality notice also reminds anyone who gets it by mistake to contact you.
Print at 100% on US Letter paper. Keep a few blank copies near your fax machine. Free for personal and business use.
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